PMP Certification Questions

• Project-based Organizations are those whose operations consist primarily of projects.


• Non Project-based organizations often may lack management systems designed to support project needs efficiently and effectively.

Quality planning - Identifying which quality standards are relevant to the project and determining how to satisfy them

Perform Quality Assurance - Applying the planned , systematic quality activities to ensure that the project employs all processes needed to meet requirements.

Perform Quality Control - monitoring specific project results to determine whether they comply with relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance.

I. Inputs

• Organizational process assets


• Procurement management plan


• Evaluation criteria


• Procurement document package


• Proposals


• Qualified sellers list


• Project management plan

                 - Risk register

                 - Risk related contractual agreements

II. Tools and Techniques

• Weighting system


• Independent estimates


• Screening system


• Contract negotiation


• Seller rating systems


• Expert judgment


• Proposal evaluation techniques

III. Outputs

• Selected sellers


• Contract


• Contract management plan


• Resource availability


• Procurement management plan (updates)


• Requested changes

I. Inputs

• Project management plan


• Requested changes


• Work performance information


• Recommended preventive actions


• Recommended corrective actions


• Recommended defect repair


• Deliverables

II. Tools and Techniques

• Project management methodology


• Project management information system


• Expert Judgment

III. Outputs

• Approved change requests


• Rejected change requests


• Project management plan(updates)


• Project scope statement (updates)


• Approved corrective actions


• Approved preventive actions


• Approved defect repair


• Validated defect repair


• Deliverables 

A Project is a temporary endeavour undertaken to create a unique product, service or result.

Characteristics:

1.Temporary 

    Temporary means that every project has a definite beginning and a definite end.

2. Unique Products, Services or Results

   Uniqueness is an important characteristic of project deliverables. For example, many thousands of office buildings have been developed, but each individual facility is unique - different owner, different design, different location, different contractors, and so on.

3. Progressive Elaboration

   Progressive elaboration means developing in steps, and continuing by increments . For example, the project scope will be broadly described early in the project and made more explicit and detailed as the project team develops a better and more complete understanding of the objectives and deliverables.

I. Inputs

• Project management plan


• Contract documentation


• Enterprise environmental factors


• Organizational process assets


• Work performance information


• Deliverables

II. Tools and Techniques

• Project management methodology


• Project management information system


• Expert Judgment

III. Outputs

• Administrative closure procedure


• Contract closure procedure


• Final product, service, or result


• Organisational process assets (updates)

A project has a beginning and an end and passes through several phases of development known as life cycle phases. Every project has certain phases of development. A clear understanding of these phases allows managers and executives to maintain control of the project more efficiently.
These phases are varied depending upon the industry involved but all follow the same basic steps.

How Important is Project Life Cycle::

1. This is a tried and tested method for delivering projects on time, within budget and to the expected quality targets.

2. Aids communication and helps define roles within the project organisation as it provides a framework for the project that is visible and understood by all members of the project.

3. The project lifecycle will allow the project manager to link progress directly to each phase and recognise the completion of each phase

4. The phases within the project lifecycle provide an understanding of the evolution of the project, being able to identify areas that need greater attention at different times such as risk management in the early stages and more Project Evaluation Reviews during the Implementation stage.

5. At each stage, approval is generally required from outside the project team before proceeding to the next stage.

6. The project life cycle also allows for the gate procedure to be used.

7. At each stage, approval is generally required from outside the project team before proceeding to the next stage.

The Project Procurement Management processes include the following:

Plan Purchases and Acquisitions - determining what to purchase or acquire and determining when and how.

Plan Contracting - documenting products, services, and results requirements and identifying potential sellers.

Request Seller Responses - obtaining information, quotations, bids, offers, or proposals, as appropriate.

Select Sellers - reviewing offers, choosing among potential sellers, and negotiating a written contract with each seller.

Contract Administration - managing the contract and relationship between the buyer and seller , reviewing and documenting how a seller is performing or has performed to establish required corrective actions and provide a basis for future relationships with the seller, managing contract-related changes and, when appropriate , managing the contractual relationship with the outside  buyer of the project.

Contract Closure - completing and settling each contract, including the resolution of any open items, and closing each contract applicable to the project or a project phase