Accounts Receivable Questions

Q:

Who is responsible for maintaining the Accounts receivable in an organization?

Answer

Accountants... in big organization there will be a department to maintain AR department.

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Q:

How to define Inter company Transaction in Account Receivable?

Answer

Before answering the above question let us first understand the meaning of Intercompany transactions. Intercompany transactions are those transactions that takes place between two or more entities of the same group of company. So the receivable of one entity would the payable of another entity. All intercompany transactions are eliminated befor preparing the final Balance sheet of the group company.

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Q:

What is the table that is used for aging bucket report, what is the main purpose of this report?

Answer

Time periods you define to age your debit items. Aging buckets are used in the Aging reports to see both current and outstanding debit items. For example you can define an aging bucket that includes all debit items that are 1 to 30 days past due.


Normal table used for this Report is < 30 days 30-60 days 60-90 days 90-180 days and >180 days

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Q:

Explain What is Customer Master record?

Answer

A Customer Master Record is a permanent record that contains key information about a business partner or a material. This information must be entered into the system before any transactions can take place involving the business partner [customer] or a material. Entering all the information about a customer or a material into the system before making transactions insures that subsequent transactions or inquiries will have consistent data and reports and analyses can be done in an orderly way. Master Records can be edited or changed when necessary. Changing master records is frequently called "Maintaining" in SAP

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Q:

What is the full form of SOX and what does it means in Accounting ?

Answer

Sarbanes Oxley Act. Otherwise known as Public companies Accounting reforms and investor protection Act. It was enacted in 2002 in USA after lot of scams come up on accounting framework whereby investors lose faith and confidence on accounting disclosures.

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Q:

Explain What are the issues related with Accounts receivable?

Answer

Issues related to AR
1. Invoice discrepancies / no proper documents
2. Services / goods delivered not satisfactory
3. Customer do more negotiation even your invoice as per agreed terms and conditions
4. Very Important issue if no proper follow up from your side my result you receivable to Bad Debts

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Q:

What are the goals of Accounts receivable?

Answer

As sales occurs every customer is not able to pay the bills that's where A/R are occurs the goal of A/R is to maintain summarize & record all the transactions related to unpaid a/c or future collections or A/R.

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Q:

Explain How is a journal entry recorded?

Answer

Journal Entries are recorded on a double entry system ie debit and credit concept. In order to record a journal entry the following steps need to be followed.


  - Enter the Journal entry number


  - Enter the Date of transaction


  - Enter the Debit item (as per the golden principles of accountancy)


  - Enter the corresponding GL folio number


  - Enter the Debit amount


  - Enter the credit item(as per the golden principles of accountancy)


  - Enter the amount in the credit column


  - Provide a brief description of the transaction


  - leave a single line before next transaction

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