PMP Certification Questions

Q:

Project Management - Introduction

What is Project Management Office?

Answer

A Project Management office (PMO) is an organizational unit to centralize and coordinate the management of projects under its domain. A PMO can also be reffered to as a "program management office", "Project office", or "Program office". A PMO oversees the management of projects, programs, or a combination of both.


PMOs can operate on a continuum, from providing project management support functions in the form of training, software, standardized policies, and procedures, to actual direct management and responsibility for achieving the project objectives.

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Q:

The project life cycle can be broken into five phases that tend to overlap with each other frm one phase to another;however ,the control phase does not overlap with a specific phase. why?

A) Change control management is seperate from the other phases B) Change control management has a plan that can be usede throughout the initiation, planning, execution, and closeout of the project
C) Because the project sponsor is responsible for change control management , the project manager is not involved with that phase of the project D) Change control extends throughout the entire project from initiation to closeout
 
Answer & Explanation Answer: D) Change control extends throughout the entire project from initiation to closeout

Explanation:

Change control management is utilized from the begining to the end of the project in order to keep it focused with an emphasis on the time and budget. Answer A is incorrect because change control management is not seperate from the other phases. Answer B is incorrect because the control plan must be throughout the other phases of a project. Its usage is not optional, and consistent utilization is imperative to managing scope creep and other scope expansions. Answer C is incorrect because the project sponsors is generally not responsible for the change control documentation, although it should be involved in the buy-in and approval process.

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Q:

Project Integration Management

What are the Project Management Processes included in the Project Integration Management?

Answer

The Integrative Project Management Processes include:


Develop Project Charter - Developing the project charter that formally authorizes a project or a project Phase.


Develope Preliminary Project Scope Statement - Developing the preliminary project scope statement that provides a high level scope narrative


Develop Project Management Plan -  Documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans into a project management plan.


Direct and Manage Project Execution- Executing the work defined in the project management plan to achieve the project's requirements defined in the project scope statement.


Monitor and Control Project Work - Monitoring and controlling the processes used to initiate, plan, execute, and close a project to meet the performance objectives defined in the project management plan.


Integrated Change Control - Reviewing all change requests, approving changes, and controlling changes to the deliverables and organizational process assets.


Close Project - Finalizing all activities across all of the Project Management Process Groups to formally close the project or a Project phase.

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Q:

Project Procurement Management - Processes

Describe the Inputs, Tools and Techniques , Outputs included in the Contract Administration?

Answer

I. Inputs



  • Contract

  • Contract management plan

  • Selected sellers

  • Performance reports

  • Approved change requests

  • Work performance information


II. Tools and Techniques



  • Contract change control system

  • Buyer-conducted performance review

  • Inspections and audits

  • Performance reporting

  • Payment system

  • Claims administration

  • Records management system

  • Information technology


III. Outputs



  • Contract documentation 

  • Requested changes

  • Recommended corrective actions

  • Organizational process assets (updates)

  • Project management plan (updates)


                 - Procurement management plan


                 - Contract management plan

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Q:

Management by projects views aspects of ongoing operations as projects in order to apply Project Management techniques to them. This can be used to describe an oranizational approach to the management of ongoing operations. Why would a company want to utilize this methodology on nonprojects?

A) To keep project managers employed B) To provide better estimates about durations
C) To allow the utilization of PM tools, such as earned value, to calculate ROI D) To specify the different phases within the operations
 
Answer & Explanation Answer: C) To allow the utilization of PM tools, such as earned value, to calculate ROI

Explanation:

Answer A is incorrect because project managers are not effectively utilized if they are always scheduling and coordinating resources for daily operations. Answer B is incorrect because project managers are not the best resource for providing estimates on daily operations and time allocations;people doing the actual work are the best resources. Answer D is incorrect because you do not specify different phases of ongoing operations.

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Q:

Project Cost Management - Processes

Describe the Inputs, Tools and Techniques , Outputs included in the Cost Control ?

Answer

I. Inputs



  • Cost baseline

  • Project funding requirements

  • performance reports

  • Work performance information

  • Approved change requests

  • Project management plan


II. Tools and Techniques



  • Cost change control system

  • Performance measurement analysis

  • Forecasting

  • Project performance reviews

  • Project management software 

  • Variance management


III. Outputs



  • Cost estimate (updates)

  • Cost baseline (updates)

  • Performance measurements

  • Forecasted completion

  • Requested changes

  • Recommended corrective actions

  • Organizational process assets (updates)

  • Project management plan (updates)


 

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Q:

Project Management - Introduction

What is Project Management?

Answer

Project Management is the application of Knowledge, skills, tools and techniques to project activities to meet project requirements. Project Management is accomplished through the application and integraton of the project management processes of  initiating, planning, executing, monitoring and controlling , closing.

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Q:

You are a project manager for the redevelopment of the Hoover Dam. Your team has been provided with the scope statement, but it lacks many description details. Your team is concerned because the project is in the initiation phase and it wants to postpone it until it has more information. As the project manager, you recommend that

A) The team should go forward, but be caution about the lack of details and the impact upon the timeline for the project B) The project should not go forward until the stakeholders agree about the scope and purpose of the project
C) The team should verify the scope and realize that more details will be available as more project characteristics are progressively elaborated. D) The team should review the project selection criteria for the Hoover Dam project
 
Answer & Explanation Answer: C) The team should verify the scope and realize that more details will be available as more project characteristics are progressively elaborated.

Explanation:

The project details and description will usually have less detail at the beginning of the project and will increase as the characteristics are progressively elaborated. Answer A is incorrect because the team should confirm that they understand the esence of the scope of the project, even if the details might be ambiguous at the beginning of the project. Answer B is incorrect because the project should go forward; however, the team should request further clarification of what the project scope entails. Answer D is incorrect because the project selection criteria should be established before the project begins.

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